How we collect, use, and protect your personal information and voter data.
This Privacy Policy describes how ElectionChamp ("we," "us," or "our") collects, uses, stores, and protects information obtained from users of our website at electionchamp.com and our online voting platform (collectively, the "Service"). By using the Service, you consent to the data practices described in this policy.
Account Information. When you register, we collect your name, organization name, email address, phone number, and billing address ("Registration Information") in order to provide you with the Service.
Voter Data. You provide information about your voters ("Voter List"), which may include names, email addresses, phone numbers, and other contact details, in order to conduct elections, deliver voter notices, confirm eligibility, and communicate results.
Payment Information. Activating certain elections requires payment. Credit card and payment information is transmitted directly to and processed by our third-party payment processor. We do not store credit card numbers on our servers.
Automatically Collected Information. We automatically collect certain information when you visit our website, including your IP address, browser type, operating system, referring URLs, pages visited, and timestamps. This information is used for analytics, security monitoring, and improving the Service.
Communications. We retain emails and other correspondence you send to us, including support requests and feedback.
We use the information we collect for the following purposes:
ElectionChamp WILL NEVER SELL, RENT, OR SHARE REGISTRATION DATA OR VOTER DATA WITH THIRD PARTIES FOR THEIR MARKETING PURPOSES.
We do not sell your personal information. We may share information only in the following limited circumstances:
We understand the critical importance of voter data privacy. The following safeguards apply specifically to voter data:
ElectionChamp uses cookies and similar technologies to maintain sessions and provide the Service. Specifically:
We do not use persistent tracking cookies and do not engage in cross-site behavioral tracking for advertising purposes.
We take the security of your information seriously and implement industry-standard safeguards, including but not limited to:
Despite our efforts, no method of electronic transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security. You acknowledge and accept this inherent risk.
We retain your personal information and election data for as long as your account is active or as needed to provide you with the Service. We may also retain and use your information as necessary to comply with legal obligations, resolve disputes, enforce our agreements, and as permitted by applicable law.
Upon account deletion or upon request, we will delete or anonymize your personal information within a commercially reasonable timeframe, unless retention is required by law. Aggregated, anonymized data that cannot be used to identify you may be retained indefinitely for analytics and service improvement purposes.
ElectionChamp relies on third-party hosting providers and infrastructure partners located in Canada to operate the Service. If you access the Service from outside Canada, your information may be transferred to, stored, and processed in Canada or other jurisdictions where our service providers operate. By using the Service, you consent to the transfer of your information to these jurisdictions, which may have data protection laws that differ from those in your country of residence.
Depending on your jurisdiction, you may have certain rights regarding your personal information, including:
To exercise any of these rights, please contact us at support@electionchamp.com. We will respond to your request within 30 days.
The Service is not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16 without parental consent, we will take steps to delete such information promptly. If you believe a child under 16 has provided us with personal information, please contact us immediately.
The Service may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.
Some web browsers transmit "Do Not Track" signals. Because there is no uniform standard for interpreting these signals, the Service does not currently respond to "Do Not Track" signals. We will continue to monitor developments in this area.
We reserve the right to modify this Privacy Policy at any time. If we make material changes, we will notify you by sending an email to the primary email address associated with your account and/or by posting a prominent notice on our website at least 30 days before the changes take effect. Your continued use of the Service after the effective date of a revised Privacy Policy constitutes your acceptance of the changes.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at support@electionchamp.com.
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